Corporate records project : review of 2007-08

Smith, L.; Bowie, R.C.; Gillanders, R.J.. 2011 Corporate records project : review of 2007-08. British Geological Survey, 14pp. (IR/11/009) (Unpublished)

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This report summarises some of the main highlights of the work of the Corporate Records Project in 2007-08 and some of the problems and areas where progress was not as expected and the reasons why. The report encompasses the work of the National Geological Records Centre (NGRC) and the project’s wider remit under the National Geoscience Data Centre (NGDC) HIGHLIGHTS  Records Management Policy approved by ExCom.  NGRC collection policy drafted.  Significant effort was put into the appraisal and transfer of records related to the demolition of the A-C blocks.  Significant records and map collections appraised and transferred from Exeter back to Keyworth, including a number of public records.  The temporary Archivist post was made permanent which has resulted in a significant increase in accessibility to the BGS Archives already.  Extension of one of the casual posts in NGRC Keyworth with a 1-year contract authorised.  Training sessions focussing on individual record series within NGRC held for both NGRC and Enquiries staff.  Template for NGDC Disaster Response Plan agreed. Initial risk assessments were also carried out at both main sites. The plan for Murchison House is 80% complete and significant progress on the Keyworth plan has also been made.  Access to the BGS Archives catalogue is now possible in Murchison House with the purchase and installation of additional user licences of CALM the archives management software.  Conspectus of re-catalogued records complete and CALM updated for the BGS Archives collection.  Official approval was received from BERR to transfer the onshore well records to Keyworth from Gilmerton. Work carried out to physically transfer, re-box and index of the onshore records collection from Gilmerton has already resulted in increased usage.  An index to the NIREX records held at Murchison House has been completed and made available on the W:drive in the NGRC folder  The format of this year’s Archive Awareness event has produced considerable benefits in cross discipline cooperation and has shown the integral nature of the collections.  Archives Awareness Day held on Dec 1 was well received with 202 people attending. All feedback forms received were positive.  Professionals Day linked to the Archive Awareness event has had positive response with 37 people attending. Lowlights  Significant staff sickness has limited NGRC operations in Keyworth to core activities; very little progress on backlog tasks was possible. Ongoing issues following the scanning of the technical reports collection and the use of the scans for sales purposes have yet to be fully resolved.  Bid for external funding to complete the cataloguing of the Kingsley Dunham collection in the Archives was unsuccessful. A funding opportunity overseen by the National Archives was over-bid and the BGS bid was not selected.  Preparation for both the Data Management Workshop and Archives Awareness events has had significant impact on the Data Collection work due to the amount and concentration of effort of the Data Collection Officer in the preparation of these 2 events.

Item Type: Publication - Report
Programmes: BGS Programmes 2010 > Information and Knowledge Exchange (Information Management)
Funders/Sponsors: NERC
Additional Information. Not used in RCUK Gateway to Research.: This item is now open. This item has been internally reviewed but not externally peer-reviewed
Date made live: 09 Jun 2011 11:25 +0 (UTC)

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