Corporate records project : review of 2008-09

This report summaries highlights of the work of the Corporate Records Project during 2008-2009
and includes areas of work where progress was not as expected. It encompasses the work of the
National Geological Records Centre (NGRC) and the project’s wider remit under the National
Geoscience Data Centre (NGDC).
Highlights
 NGRC Collections Policy formulated and approved.
 A new Accessions Database created and implemented.
 Tribal Review commissioned and started.
 Archives Awareness event at Keyworth attended by over 30 professionals and over 300
visitors.
 The BERR (formerly DTI) collection of onshore hydrocarbon borehole records transferred
from Gilmerton to Keyworth and databased.
 System and procedure for the storage of semi-current records implemented.
 NERC Data Centres open day held at NGDC on 29th April which received reviews from
attendees.
 Training sessions on the NGDC Disaster Response plan completed at both Edinburgh and
Keyworth.
 Agreement was reached on the MoU for the deposit of the British Cave Research
Association archive collection.
 Final draft of Earth Science Academic Archive guide to Earth Science Data Preparation
was completed.
 NERC Data Management Workshop proved valuable for raising profile of NGRC and
BGS.
 Progress made on setting up the CO2 Reactions In Underground Storage (CRUIS) data
management project and contract finally signed April 2009.
Lowlights
 The long term sickness absences of NGRC staff at Keyworth delayed progress on project
deliverables.
 SLT decision not to increase the budget for the ERMS project had a significant impact on
future progress.
 Delays in getting web pages for BGS Archives collection published.
 Delay in implementing frozen storage of ‘at risk’ photographic archives at Edinburgh.